Fleet warranty audit platform
Recover the repair spend your fleet was never supposed to pay.
Upload historical repair records, apply the warranty rules that were in force, and get evidence-backed findings for repairs potentially covered by OEM, extended or recall programs — ready to file.
Demo opens a ready workspace in one click — no signup required.
Sample finding
High confidenceTurbocharger replacement — Unit U-114
Repair dated 14 Mar 2024 at 118,402 mi falls inside the OEM powertrain coverage period (5 years / 500,000 mi) for this manufacturer and component group.
- In-service date✓Within 5-year window
- Odometer✓118,402 / 500,000 mi
- Component group✓Turbocharger — exact match
- Rule source✓OEM base powertrain warranty
- Parts
- $5,840
- Labor
- $2,580
- Recovery
- $8,420
$47,987
Potential recovery identified in demo fleet
100
Repair records analyzed
14
Evidence-backed findings
100%
Deterministic calculations
Recovery estimator
Estimate what your fleet may be leaving on the table.
Uses an illustrative 4.5%–7.2% leakage range on in-warranty repair spend. This is a planning estimate only — an audit of your actual records produces verified findings.
Estimated annual recoverable spend
$22,950 – $36,720
- Total repair spend
- $850,000
- In-warranty spend
- $510,000
- 3-year lookback (midpoint)
- $89,505
- Per unit / year
- $298
The anatomy of a missed recovery
The same repair. Two very different outcomes.
Without an audit
- 01
Unit breaks down
Turbocharger fails at 118,402 mi.
- 02
Dealer bills the fleet
$8,420 invoice for parts and labor.
- 03
Accounts payable approves
No check against in-service date or OEM coverage.
- 04
Cost absorbed
Written off as maintenance overhead.
With Warranty Money Recovery
- 01
Work order ingested
Repair history imported from any system export.
- 02
Coverage verified
Date, mileage and component checked against OEM rules.
- 03
Evidence packaged
Claim dossier and batch manifest generated.
- 04
Cash recovered
Claim filed; credit or reimbursement tracked.
How it works
From raw work orders to filed claims in four steps.
- 01
Ingest repair history
Upload work orders as CSV or XLSX. Columns are mapped automatically, validated and flagged with warnings — never silently dropped.
- 02
Load warranty rules
Import curated OEM rule packs (Cummins, Detroit, PACCAR, Allison, Bendix, Ford) or add your own service contracts.
- 03
Run the audit engine
Each repair is checked against coverage period, mileage limit and component group. Parts, labor and other costs are priced separately.
- 04
Review, file, recover
Approve findings, generate claim dossiers and batch manifests, then track submitted and actual cash recovered.
What you receive
Outputs built for finance, fleet and claims teams.
CFO recovery memorandum
Board-ready summary of recovery rate, top opportunities, leakage sources and next actions. Print or save as PDF.
Illustrative preview with sample data.
Memorandum · Fleet audit 2024
Potential recovery identified
$47,987
Recovery rate
6.1%
High confidence
$31,240
Findings
14
Recommended actions
- 1. File 6 high-confidence powertrain claims before deadline.
- 2. Require warranty check before AP approval of dealer invoices.
- 3. Review repeat billing by two service providers.
Reference rule packs included
No guesswork
Eligibility and money are calculated by fixed rules. AI only suggests component name matches — it never decides coverage.
Every number is traceable
Each finding cites the repair line, the rule applied and its source document.
Private by organization
Each company's data, uploads and findings are isolated and visible only to its own team.
Evaluation FAQ
Questions evaluators ask.
How do you prevent false positives?+
Eligibility and recovery amounts are calculated by fixed, deterministic rules — coverage period, mileage limit and component group. AI is optional and only suggests component name matches; it never decides coverage. Every finding is reviewed and approved by your team.
Does this replace our fleet management system?+
No. It is an audit and recovery layer on top of your existing system. Export repair history as CSV or XLSX from any fleet, maintenance or ERP tool and columns are mapped automatically.
Where do the warranty rules come from?+
You can import curated reference packs for major OEMs, upload your own rules file, or enter extended warranty and service contracts manually. Every rule records its source so findings stay traceable.
How are filing deadlines handled?+
Filing windows are configured per OEM, policy and jurisdiction with their source document. Deadlines are never invented — anything without a verified rule is shown as requiring verification.
How is our data protected?+
Each organization's data, uploads and findings are isolated and visible only to its own team. Uploads are private and secrets stay on the server.
How quickly can we see results?+
A typical audit takes minutes once repair data is uploaded: import, apply rules, run the analysis and review evidence-backed findings.
See what your fleet may be owed.
Explore a complete audit with 20 vehicles and 100 repairs, or start your own.
Potential recovery only. Final eligibility must be verified against the OEM warranty terms and supporting documentation.